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Casa Interview: Destination Wedding Planner Alison Hotchkiss (Part 2)

CasaSugar — Mon, 20 Apr 2009 09:00:47 -0700

Alison Hotchkiss, the creative director of Alison Events and the author of Destination Wedding Planner, has plenty of smart advice on planning destination weddings. If you, or a couple you know, are planning a destination wedding, I highly recommend Alison's new book to lend a guiding hand in your planning process. You can read the first half of the interview here. Alison has more great advice in the second half of this interview.

CasaSugar: When you plan a destination wedding, do you try to use local artisans, caterers, and other services?

Alison Hotchkiss: I definitely try to use as much local support as possible. It’s cost-effective, puts money back into the community, and is a positive way to support the area. I will sometimes hire a local planner to serve as my eyes and ears locally, and then I have someone to help us when we’re there. Especially in smaller beach communities, a lot of negotiations and contracts are over a handshake, not a formal agreement, so it’s important to respect the way that the local community does business.

To see Alison's advice on everything from wedding favors to organizing activities, read more.

CasaSugar: What’s your take on wedding favors? Have there been any that have stood out? Have there been any alternatives that were creative or impressive?

Alison Hotchkiss: One of my favorite favors was from my Costa Rica wedding. All of the guests were given Holga cameras preloaded with film, so everyone was able to take photos throughout the ceremony. There was a big beautiful glass bin where everyone could drop their film and they could reload throughout the evening. At the end of the evening the bride took all of the film, processed it, and put it on the Pictage website, so everyone could see all of the photos that were taken.

Another trend I’ve been seeing is people paying it forward by offsetting people’s carbon footprint for travel. This is often seen on the bottom of the menu or program. Other couples have donated to schools or children’s community shelters. I’ve seen a lot more of that than people purchasing favors. I think it’s a waste of money to do a favor these days when there are so many other things you can put your money towards.

CasaSugar: How do you deal with gifts at a destination wedding?

Alison Hotchkiss: I rarely see gifts at a destination wedding. Most people know to not bring gifts and to ship them in advance. If somebody were to get gifts they’d have to pack them and bring them back. You’d have to arrange for shipping, and oftentimes if you’re staying at a hotel that’s something they can execute for you.

One other great story is that some of my clients, in lieu of wedding gifts, the client included a notecard in the invitation asking everyone in lieu of gifts to “pay it forward” and do something for someone else, be it a family or an organization in their name, and then to write it on the notecard. Then, when people got to the wedding, the guests had the same card that had their name and their table numbers on it, so they replaced the name cards with the pay it forward card, and we had this really awesome display of what people had done to pay it forward. They ranged from deep, meaningful stories to really silly stories, such as “Oh, I paid for the person’s toll behind you,” and someone else said, “I rescued a bird off the side of the road.” That was a really cute idea and a great way to say, Let’s not focus so much on material gifts, and focus more on giving back to the world.

CasaSugar: Once guests get to the destination, have you found a fun way to organize activities? Do you let guests know a schedule beforehand, or spring it on them as a fun surprise? How would you say is the best way to organize this?

Alison Hotchkiss: I’d say the majority of people these days are creating their own wedding websites, which is the best way to communicate all of the information that can happen. It can have directions, wedding activities, local things to do and see, all of that. Or, rather than asking people to sign up beforehand on the web-site you can have people, during the rehearsal dinner, sign up for the following day’s tours. We have used a chalkboard so it was more fun than writing it on a 8.5x11 piece of paper. Different activities we have done are a snorkeling adventure, massage, or horseback riding. It’s nice to not have to determine things so far in advance.

CasaSugar: Given the economic climate right now, if you were going to recommend one area where guests can squeeze their budget, what can be downsized?

Alison Hotchkiss: I’d say music. We always tell people to go with a DJ vs. band, it’s thousands and thousands of dollars for a band. A band can run from $2,000 to $10,000. That’s one area. Another is limiting favors. You can also choose beer and wine instead of an open bar, or limiting the time of the open bar. Pick your battles and consider what’s most important.

Another area is the flowers. Instead of doing flowers, consider using a combination of herbs, flowers, succulents, and fruits. We did a wedding recently in the tropics and cut bougainvillea petals from the local branches and made a carpeted aisle for the ceremony. It was so vibrant and so colorful, and it was free. Use what you have locally.

CasaSugar: What would you have at your destination wedding?

Alison Hotchkiss: All I know is I want it to be somewhere tropical (with good surf), laid back, and I would be totally happy with fish tacos, a DJ, and local beer, Oh and I think I am going to wear a short dress and lose the shoes!

CasaSugar: That sounds excellent.

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Home Library: Destination Wedding Planner

CasaSugar — Thu, 16 Apr 2009 09:00:34 -0700

If you're an excited bride-to-be considering a destination wedding, you'd be well advised to pick up Destination Wedding Planner ($19.95). Written by wedding planner Alison Hotchkiss, creative director of Alison Events, this book is full of all the advice that a bride-to-be could possibly need for plotting the perfect far-flung wedding. I just received the book yesterday, and I haven't been able to tear myself away from its pages.

After pausing to take in the book's gorgeous cover (the photo was taken from a wedding on a Kauai beach), I admired its handsome, smart design. A ring binder spine makes it easy to flip through, and tabs labeling topics such as "Getting Started," "Location, Location," and "Pulling It Off" allow a harried bride-to-be to turn to the correct section at a moment's notice.

Each chapter begins with a collage of inspirational photos, printed on heavy cardstock. The cardstock page flips to reveal a hidden pocket, perfect for storing inspirational ideas, photographs, invitation samples, or lists. Throughout the book, Alison's tone is pitch-perfect. She conveys practical advice and inspired ideas in a welcoming tone that reminds me of my best girlfriends. The book is also really fun to read, with a combination of lists, highlighted tips, quizzes, and pages reserved for notes and contact information.

I definitely needed this book last year, when I was planning my destination wedding, but my loss is every other bride-to-be's gain. And for $20, this may be the smartest item you budget into your wedding!

Open House: Wedding Décor DIYs

CasaSugar — Sat, 26 Apr 2008 05:04:35 -0700

As we skirt through wedding season, I've given you some DIY suggestions like wine glass candle lampshades and a DIY wedding book, but of course, I know there's plenty more to offer in that department. So for this Open House, I'd love to hear about any types of wedding décor you've seen DIY'd or that you've handmade for your own weddings.

Have you been to an entirely DIY wedding? Received any homemade goodie baskets? Did your friends arrange their own flowers at their weddings? Sew the tablecloths or napkins? Make their own candles? How about the invites? Were they handmade? I bet you've encountered some DIY wedding décor somewhere along the line. Tell me by commenting below! As always, check out IDoSugar for all of our wedding coverage.
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Wedding Planner: Make Your Own Stamps

CasaSugar — Fri, 25 Apr 2008 12:00:08 -0700

One place where I splurged when planning my wedding was designing and ordering custom postage stamps. Since I'd put so much time into designing my invitations, I didn't want to muck up the pretty envelopes with the pink, overly saccharine Love stamps that were my option from the USPS (plus the pink stamps would clash horribly with my celedon green envelopes). Instead, I decided to design postage stamps through Zazzle, which has partnered with the USPS to provide stamps to folks who are interested in designing them to mark special occasions or to just add a little bit of fun to a letter.

To see how to make your own stamps, just read more.

The process is very simple. Just upload a photo, add text, and then click and drag the image or text until you have it perfectly placed. You can even choose between a wide range of font sizes and styles, and also choose the size of your stamp. Stamps are also available in a number of postal rates, from Postcard to Priority. I think this is a great way to add a little something extra to an invitation and a bit of a couple's personality to the envelope or RSVP card. Granted, it will cost you a bit more. A sheet of 20 first-class stamps in the small size on Zazzle is $14.95, while a sheet of 20 at the post office would only run you $8.40. Still, if you order more than one sheet, you get $2 taken off each order. I figured that I ended up paying an extra $75 for all of my postage, and even though we're trying to keep a tight rein on our budget, my fiancé and I both agreed that this was one place we were happy to splurge.

To get started, just go here, and for all of our wedding coverage, check out IDoSugar.

Casa Quickie: Displaying Treasured Photos at Your Reception

CasaSugar — Thu, 24 Apr 2008 13:00:50 -0700

If you're looking for a more organic way to display photos at your wedding reception then steal this idea, which I found in wedding photographer Elizabeth Messina's portfolio. Just wrap a tree snugly with twine and clothespin photos to it. It would even look cuter with some custom clothespins.

For all of our wedding coverage, check out IDoSugar.
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Wedding Planner: The Things We Do For Love

CasaSugar — Wed, 23 Apr 2008 12:00:25 -0700

When I moved in with my fiancé, I had some artwork and furniture that he simply refused to have moved into our house, citing them as either too colorful or girly. And on his end, there was some furniture that was too dull and bachelor pad-esque for my tastes. So, to appease each other, we had to get rid of those items. Ah, the things we do for love. Take this Craigslist ad, for example. Here we have a bride-to-be who's in the same situation, and is forced to choose between her future husband and her taffeta lady wingback chair:

This Craigslist seller writes:

The time has come for me and my glorious purple taffeta chair to part ways. I'm moving in with my husband-to-be, and we agreed there's not room for all three of us. As much as I love this chair, I love him more. So, I hope there is someone out there that will appreciate this beauty. It's been lightly used, and is in good condition. No tears, or stains, although the fabric has a few snags. The frame is solid, the cushion is spry. It looks and sits like a fresh, young chair, and is a beautiful purple with a happy sheen. Sorry if the pictures are a little blurry, I may have been sobbing gently when I took them.

Anyone else out there have stories about furniture or artwork you had to give up when you moved in with your partner or husband? Anything you made your significant other get rid of? Tell me in the comments below.

How-To: Making Your Wedding a Little Greener

CasaSugar — Tue, 22 Apr 2008 06:30:30 -0700

Unfortunately, just because you're holding your wedding ceremony in the great outdoors that doesn't mean your celebration is good for the planet. If you want some ideas for cutting down on the environmental impact of your big day, take a look at my tips.

For a Greener Wedding

Who doesn't love flowers? You can keep your flowers eco by buying organic blooms or buying the flowers locally.
When considering where to hold your wedding, think about where most of your guests are located. Midwest? East Coast? The Southwest? Then, consider holding your ceremony there. It will cut down on travel expenses as well as the environmental cost of planes, trains, and automobiles.
You can now buy compostable cups, plates, and utensils for your shindig. This means that your guests' plates will end up enriching the soil instead of sitting in a landfill.
If guests are traveling from a long distance, ask them to offset the carbon produced from their travel. It's cheap, quick, and easy. In lieu of wedding favors, which are often thrown away or forgotten, you could also offset your entire wedding guest list's carbon output. You could have a message telling them about the carbon offset "gift" printed up on wildflower seed cards that are left on each guest's plate. Make sure the guests take the cards home and plant them.

For the rest of my tips, just read more.

Instead of cut flowers, arrange small potted flowers in groupings on reception tables. Encourage guests to take the plants home to their garden at the end of the party.
Keep your registry eco-oriented, with gifts from green designers, artists, and furniture stores. Crate and Barrel and Ikea are two big retailers that have consistently scored high marks in terms of environmental responsibility.
Print your invitations on recycled paper that use nontoxic, soy-based inks.

Anyone else have some great ideas to make your wedding greener? Let me know by leaving a comment below.

For all of our wedding coverage check out IDoSugar.
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Would You Send Wedding Poster Invites?

CasaSugar — Mon, 21 Apr 2008 16:00:15 -0700

Unless Someone Like You, who designs and sells wedding poster invites like this one, says, "For my wedding I wanted something really different, so we sent out 11x17 posters in tubes instead of an invitation." She suggests you "frame and mat the poster with no glass, and set it out at the reception for friends and family to sign the mat with their blessings and best wishes." What do you think of this idea? Would you send your invites in poster form? To see all of our wedding coverage, check out IDoSugar.

Etsy Find: Hip Wedding Favors

CasaSugar — Fri, 18 Apr 2008 12:00:14 -0700

Since I'm trying to decide what type of wedding favors to have at my wedding this Summer, I had to tell all those other brides out there about these adorable Origami Wedding Favors ($25 for the first 25). Not only will they give your wedding guests something to do while making awkward small talk with your distant relatives, it'll also give them a pop quiz on your dating history. These cute little wedding favors hearken back to the days of playing "Fortune Teller" (also known as "Cootie Catcher" in some circles) on the bus ride home from grade school, only these Fortune Tellers are personalized with questions about you and your future husband.

The favors are made from 24-lb. ivory parchment paper, and are available in a variety of paper and ink colors. Are you as delighted by these favors as I am? For all of our wedding coverage, check out IDoSugar.

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Wedding Planner: Advice From a Wedding Photographer

CasaSugar — Thu, 17 Apr 2008 09:15:39 -0700

Wedding photographer Jessamyn Harris is known for taking lovely, striking images of couples in love. I recently interviewed her about her business, and she provided all of those brides-to-be out there with valuable knowledge about what to look for when choosing a wedding photographer. Read on to find out all about Jessamyn's advice for hiring a wedding photographer, and if you're interested in hiring her, you can do so here.

CasaSugar: What's your favorite part about being a wedding photographer?

Jessamyn: Definitely the people I get to work with. I am really lucky to work with kind and creative clients who genuinely want a beautiful wedding because they love each other, and to whom artistic photography is a high priority. Combine that with gorgeous details to photograph, and it's a pretty nice setup. The best moments are when I really feel the connection between the bride and groom during the big and small moments of their wedding day, and of course when I know I got an amazing shot.

To see a gallery of Jessamyn's work, and to get her advice for choosing your own wedding photographer, just read more.
CasaSugar: What are the most challenging parts of your job?
Jessamyn: The most challenging aspects to being a wedding photographer are much the same as running any small business that is so based on the identity of the business owner - in other words, it's all me. I do all of the booking, planning, shooting, editing, and designing myself, as well as all of the other aspects of owning a business. Most of the time this is awesome and rewarding (because I hated working a full-time job for someone else!), but the flip side of that is that it can be exhausting and hard to escape. At the wedding itself, I work very hard physically and also emotionally to keep everyone happy and comfortable while being photographed. This is also something I like about it, though, so there are really two sides to each aspect.

CasaSugar: What should couples consider when choosing their wedding photographer?

Jessamyn: The number one thing a couple should look at when searching for a wedding photographer is style. You definitely want to be sure that what appeals to you is thoroughly represented in the photographers' portfolios. For example, my style is a mix of fine art, documentary, candid/ lifestyle shooting, and most of my clients are interested in keeping the more traditional family portraits to a minimum, with some time for unique portraits of the couple being the main focus. Most of my clients want candid, natural shots of the connections and moments between people, as well as some classic and beautiful portraits of themselves in their wedding finery. If I get the sense that a potential client wants a more traditional style than I tend to shoot (my style is something like "quirky, modern elegance"), I'll refer them to someone who has a little more mainstream sensibility. Besides style, I definitely think it's important to have a personal connection, or at least high comfort level, with your photographer. These two usually go hand in hand, but be sure they are someone you'll actually want at your wedding day. The more comfortable you feel with the photographer, the better the photos will be.

CasaSugar: What are some of the most memorable wedding shots you've taken?
Jessamyn: I have a shot going around the internet from a wedding last Summer of the bride's former roller derby teammates who served as usherettes at the couple's beautiful Napa Valley wedding, all in roller skates! This same wedding had a bounce house, and some other very unique details (and was recently featured on Style Me Pretty. Otherwise, it's usually the shots that I can tell will take the couple's breath away, or a shot of the bride looking like a beautiful vintage painting as she gets ready to get married. I also offer a "photo booth" type of setup, and these are often very memorable as well! This weekend, I had a very pregnant woman and her husband pose themselves as if she was about to deliver the baby, and there have been many other hilarious and shocking self-portraits taken.

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